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E signature technology provides electronic signatures that are legal and comparable to pen-and-ink signatures. Businesses can use it to automate document signing processes and improve efficiency.
Digital signatures authenticated by digital authentication offer proof in cryptographic form that a document has been signed by the entity that it was issued by and hasn’t been altered. They can be verified by comparing the signer’s public key to the document’s digital certificate. Certain e-signature applications use PINs, passwords, or codes to verify the identity of a signer. Other solutions, such as DocuSign’s use private and/or public keys to create an authentication process.
While e-signature technology can’t be guaranteed, it can provide significant security benefits that can assist businesses in complying with the requirements of regulatory agencies. Using an esignature solution that provides contextual documents of the document’s history can be particularly helpful in creating a record that has value and is legally binding. This can include the details of who has verified the authenticity of a signature or the trust path of the signature.
Implementing e-signature solutions can help businesses save money by eliminating the requirement for paper and postage. However, a company must be prepared for the normal resistance of team members to accept new technology. Leaders must be prepared to educate and advocate for colleagues about the benefits of eSignature technology in order to ensure adoption. Once employees are on board it’s simple to switch to a more efficient way of getting business done.
