A well-organized and organized virtual repository is essential for any company, whether you’re making a pitch to investors, closing an M&A deal, or sharing data with partners. Investors don’t have the time to go through a messy document dump or deal with a variety of inconsistently formatted files. They want a clear professional presentation of sensitive information that’s easy to browse on any device.
To streamline workflow and provide third party with the most accurate and up-to-date information adhere to these best practices for your online repository:
Uploading and organizing files
Utilize operating procedures to determine which documents go to my site belong in the VDR and the way they are named. The consistent folder and name structure aid in the search for and manage documents. Tags and metadata provide information to documents and make it easier to search and filtering.
Permission Settings
Create permission settings for various types of users (admin corporate employees clients, investors and so on.) to block access by unauthorized users and increase the security of your repository. Fence view mode is a great feature for those who have sensitive or confidential data. It prevents users from downloading documents to print them, saving them, scanning or taking photos.
Monitoring Activity
Create customizable reports that can be sent to project managers on a regular basis. FirmRoom for instance, provides comprehensive analytics of documents in its reporting that makes it easy for teams to monitor the involvement of users in the repository. This makes it easier to follow-up and more efficient communication with the users and other stakeholders.
