The possibility of technical problems is high when you hold an online meeting. One of your board members might have an issue with connection speed to the internet or his battery might fail during the meeting. It is an excellent idea to request remote attendees to test their equipment prior to the meeting. You can also provide training and support to ensure that remote attendees are equipped to use the online portal prior to the meeting.
In addition to the basic features, it is important to select an online boardroom that has high-level security and compliance. The best online boards portals will safeguard your data at the server level, and you can also customize access to documents for various users.
Another important feature is the possibility of recording votes. As opposed to the traditional show of hands system, recording the results of a vote in your virtual boardroom can ensure transparency and accountability. It will also cut down on the time you spend on board resolutions, and increase the efficiency in your meetings.
The software should be easy to use and comprehend for all, even if you have less tech-savvy attendees. Furthermore, it should be compatible with all platforms including smartphones and tablets. It is also required to be compatible with printers. Some board members might prefer to print out documents or presentations for several reasons, like their inability to work with screens for prolonged durations of time. Chat functions should be readily available in the digital boardroom for quick collaboration.
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