As businesses grow and expand, they will require a higher level of sophistication when it comes to managing and handling documents. When sales documents transform into commercial plans, and opportunities have strict deadlines and specifications they might require an electronic document solution that works more like an Quality Management System. It could include features such as “phase gating” or the capability to create auditable technical documents.
This is where an EDMS can help. The ideal EDMS provides clear, orderly digital spaces for documents that cover the gamut of operations from common business forms (e.g. invoices receipts, contracts, and reports) to specialized, industry-focused documents such as proposals. This lets teams focus on the areas that matter to them, and managers to use automation features that streamline and improve workflows.
The best EDMS will let users manage changes made to a document by providing versioning and an account of what was changed and when. This makes sure that the most recent version of the file is always accessible and will help to ease any confusion or miscommunication that may have occurred between team members.
The correct EDMS will allow teams to communicate in a structured manner while keeping sensitive data secure. This could include commenting tools, mark-up options and other tools for censorship that only allow team members with the right permissions to view information that is relevant to their role.
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