An enterprise electronic archive (EIA) is a digital archive that stores documents of a company in one central location. It can reduce costs and increase productivity by storing all the company’s information in one location. It helps employees find the information quickly and speed up work processes.
Paper is the traditional method for businesses to keep their documents. However, it’s not just costly, but also bad for the environment. Paper documents aren’t as secure and secure as digital ones. Fortunately, the introduction of cloud storage solutions and EIA has made it possible to solve many issues related to compliance and documentation storage.
A good EIA solution can assist businesses in complying with regulations imposed by different data regulations regarding digital files communications, Personal Identifiable Information (PII) and much more. It can also reduce the chance of suing vendors, clients, suppliers and other companies.
A good EIA solution should also have a variety deployment options that are adapted to the requirements of the business. For example, large enterprises might prefer an on-premise solution while smaller and mid-sized companies might want to consider an online solution that can be scaled up as the business grows. It should also offer flexible access controls to different types of users such as regular employees, teams of compliance, legal teams and IT personnel. It is also possible for users to design and define their own roles as and the permissions associated with them.
